Walker Lakeshores Board of Directors

Regular Meeting Minutes

 

December 28, 2017



 

Opening Commentary by Tom Farley, esq.

 

Opening comments made to all present to outline the procedure and purpose of the meeting.  All assured there will be full disclosure and transparency with an organized question and answer period following all official business by the Board.  Cooperation requested.

 

 

I.   Call to Order

 

The regular meeting of the Walker Lakeshores Board of Directors was called to order at 7:08 pm by Fran Orth, President.

 

II.  Salute to the Flag

 

III.  Roll call

 

Present:  Kurt Boogertman, Augie Calamis, Darlene Challacombe, Howard Drake, Tom Farley, esq., Janice Hahn, Ron Lisciandrello, Rose Murphy, Fran Orth, Vicky Perrotta, Scott Rando, Richard Woolsey.

 

Excused: Frank Dubowski 

 

Absent:  Tom Tate, Barbara Dimaio 

 

IV.  Approval of Current Agenda

 

 Motion to approve the agenda made by Augie Calamis, seconded by Howard Drake.  All voted aye. Motion passed.

 

 

V.  Reading and Approval of Minutes

 

Minutes of the  December 1, 2017 Emergency Meeting was reviewed via email in the interest of time.  Motion to approve the Minutes were made by Ron Lisandrello, seconded by Howard Drake.  All voted aye.  The Minutes were approved.

 

VI.  Presidential Remarks

 

Statement made by Fran Orth admitting she has not been paying her yearly assessments, she denied knowing of the former president’s theft and stating she gave the former president all cash funds collected by her for social events.  She requested the Board accept her resignation.

 

Motion to accept Fran Orth’s resignation made by Janice Hahn, seconded by Richard Woolsey. All voted aye. Motion passed.

 

 

 

 

 

VII.  Attorney Tom Farley 

 

Review of Zavada report (see attached) and Walker Lake insurance policy, with explanations. Investigation into whether Art Politano was bonded.  Law suits are pending in attempt to recover all missing funds.  Art Politano was the person embezzling funds and proof discovered. Other irregularities are present, ie:  gift cards, unauthorized purchases, etc.  The district attorney been made aware of current situation and made aware of Zavada’s report.  The state police will be given all information to begin a full investigation, including assessments not paid by Fran Orth.  

 

Hinkel Estates settlement agreement reviewed in detail.  

 

Motion made by Augie Calamis, seconded by Janice Hahn, to instruct Zavada to do further accounting to determine exactly which board members were given inappropriate discounts or write offs in the bad debt account.  All voted aye. Motion passed.

 

Procedural matters outlined.  Meyer and Meyer are no longer our accountants. We are a nonprofit organization and no taxes should be due, but no filing was made.  

 

Motion made by Janice Hahn, seconded by Darlene Challacombe that no checks are to be made to cash.  All voted aye. Motion passed. 

 

Motion made by Kurt Boogertman, seconded by Vicky Perrota, that there will never be any presigned checks.  All voted aye. Motion passed. 

 

Motion made by Augie Calamis, seconded by Scott Rando, to instruct the treasurer to do a bank reconciliation each and every month.  All voted aye. Motion passed. 

 

Social events large loss of money discussed. The State will do an investigation. 

 

Motion made by Howard Drake, seconded by Augie Calamis, that WLLA will no longer subsidize social events through community funds.  All voted aye. Motion withdrawn. 

 

Fran Orth made a statement will regard to her trips and her collection of all cash payments. 

 

The treasurer reviewed the annual picnic expenses.  

 

Motion made by Janice Hahn, seconded by Darlene Challacombe, that all expenses be approved in advance by the board before any payment is made.  All voted aye.  Motion passed. 

 

The State Police investigation discussed.  

 

Motion made by Kurt Boogertman, seconded by Richard Woolsey, to have Ron Lisciandrello, Scott Rando and Tom Farley meet with the State D.A. and/or the head of the crimes unit to discuss all concerns.  All voted aye. Motion passed. 

 

No records are to be altered or deleted.  The treasurer, Meyer and Meyer and the new accountant are the only people with access to Quick Books.

 

Motion made by Ron Lisciandrello, seconded by Richard Woolsey, that the only people to have access to Quick Books is Ron Lisciandrello and our accountants, Bill Owens.  Motion passed. 

 

General procedure of board and general meetings reviewed. There should be monthly board meetings and three general membership meetings, May, July and September.  Excerpts from the Red Book read by Tom Farley with regard to board membership and elections.  Article 8 of the constitution read aloud.  An amendment to the bylaws must be made to include a member from Hinkel Estates to sit as a board member.  

 

Motion made by Janice Hahn, seconded by Vicky Perrota, to have our attorney instruct our accountants prepare monthly statements according to the Hinkel Estates agreement explicitly as written in Exhibits A, B and C.  All voted aye. Motion passed.

 

Motion made by Ron Lisciandrello, seconded by Kurt Boogertman, to have Zavada continue preparing annual independent audits.  All voted aye. Motion passed. 

 

Maple Park issues discussed.  Our accountants to begin the process to isolate actual costs for beach and picnic area, including paying insurance, lake testing, etc.  

 

Motion made by Augie Calamis, seconded by Howard Drake, for our attorney to disclose all information to the Maple Parks attorney.  All voted aye. Motion passed.  

 

Nominating committee is to be formed and a list of whose term is up this May.  Excerpts from the Red Book read by attorney.  

 

VIII.  Treasurer’s Report 

 

Please see attached report.

 

Going forward a new checking account t needs to be opened requiring three signatories with one being the treasurer.  After discussion by the board, it was decided by all present that Ron Lisciandrello - treasurer, Scott Rando - Vice President and Rose Murphy - Secretary, be the signatories. 

 

Budget presented.

 

Moving forward, each bill payment will be approved separately by motion.

 

 Motion made by Darlene Challacombe,  seconded by Vicky Perrotta, to pay Ron Lisciandrello $7.80 postage.  All voted aye. Motion passed.

 

Motion made by Ron Lisciandrello, seconded by Kurt Boogertman, to pay Ray Zavada $5525.00.  All voted aye. Motion passed. 

 

Motion made by Augie Calamis, seconded by Darlene Challacombe, to reimburse Ron Lisciandrello $1500.00 for our attorney’s retainer. All voted aye. Motion passed. 

 

Motion made by Ron Lisciandrello, seconded by Darlene Challacombe, to pay Advantage Oil $822.00. All voted aye. Motion passed. 

 

Motion made by Ron Lisciandrello, seconded by Augie Calamis, to pay County Waste $76.50. All voted aye. Motion passed. 

 

Motion made by Ron Lisciandrello to pay Royal Security $150.00 to remove all smart phone access to the computer.  Motioned tabled until next meeting for further investigation. 

 

Motion made by Ron Lisciandrello to pay the DEP $1500 for the dam assessment. Motion tabled until June as bill is not due until July 1, 2018. 

 

Motion made by Ron Lisciandrello, seconded by Augie Calamis , to pay Lowe’s $1030.43 for black top materials. All voted aye. Motion passed. 

 

Motion made by Ron Lisciandrello, seconded by Kurt Boogertman, to pay Blue Ridge Communications $81.52. All voted aye. Motion passed. 

 

Motion made by Ron Lisciandrello, seconded by Howard Drake, to pay Kiley Associates $650.00.  All voted aye. Motion passed. 

 

Motion made by Ron Lisciandrello, seconded by Augie Calamis, to pay Homeland Security $400.  All voted aye.  Motion passed. 

 

Motion made by Ron Lisciandrello, seconded by Darlene Challacombe, to pay Laurel Grove for funeral flowers for Mary Iverson.  Motion passed. 

 

Motion made by Ron Lisciandrello, seconded by Howard Drake, to Frenchman Excavation for snowplowing in the amount of $4375.00, and the same amount for the next two months unless problems occur.  All voted aye. Motion passed.

 

 

IX.  Committee Reports

 

Lake Committee report made by Peter Wulfhust, chairman.  Awaiting documents from our consultants. Our lake is the biggest asset and will require a large budget amount.  Moving forward, all lake Committee bills/expenses/contracts must be approved by the board before signing/payment made.

 

All further committee reports are tabled until next month in the interest of time. 

 

The board must decide before the next meeting who will be the acting President until the next election. 

 

Richard Woolsey discussed a discrepancy in the amount of property/homeownership were sent assessments. Request made that our accountants Bill Owens to verify information so accurate amounts of revenue can be collected. 

 

X.  Public Comment 

 

A list follows of all who made statements during the public commentary portion of the meeting. All efforts were made to accurately document names but apologies offered if some are incorrectly spelled.  

 

Gil Goldman, Michael Devita, Barbara Silva, Matthew Wieman, Ariana Vassar, Diane Walker, Carol Reynolds, Michael Gamboni, Joan Rogers, Lena Fullen, Ed Zimmerman, Calina Ivano, Richard Frantz, Michael Gelfant, Peggy Dodge, Daniel Day, Roseanne Mosley, Janice Dimaio, Marin Zimmerman, Christina Slawinski, Roseanne Gargiulo 

 

XI.  Adjournment 

 

The meeting was adjourned by Tom Farley at 10:31 pm. 

 

Minutes submitted by Rose Murphy